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Understanding the workflow overview

Understanding the workflow overview

The workflow overview is the central dashboard for managing all AI Workflows inside Elovate.

From this overview, you can:

  • monitor workflows

  • track execution progress

  • review statuses

  • manage running actions

  • pause workflows

  • inspect task activity

  • access workflow results

The overview gives visibility into your complete AI automation environment.


What the workflow overview shows

Each workflow card provides information about:

  • workflow name

  • workflow status

  • execution progress

  • active tasks

  • completed tasks

  • workflow type

  • creation date

  • workflow actions

This allows teams to quickly understand the current state of their automations.


Workflow cards

Each workflow appears as a separate card inside the overview.

A workflow card represents:

  • the trigger configuration

  • connected actions

  • current execution state

  • workflow activity

Selecting a workflow opens the detailed workflow view.


Workflow statuses

Workflows can contain multiple statuses depending on their execution state.

Common statuses include:

  • Waiting

  • Running

  • Awaiting moderation

  • Synced

  • Completed

  • Error

  • Paused

Statuses help identify:

  • active workflows

  • pending moderation

  • failed executions

  • synchronization progress


Running workflows

When a workflow is running:

  • matching products are processed

  • actions execute sequentially

  • tasks move through the pipeline

  • moderation queues update automatically

Large workflows may take time depending on:

  • product volume

  • AI provider limits

  • moderation requirements

  • workflow complexity


Workflow progress tracking

The workflow overview displays progress indicators showing how many tasks have been processed.

This helps you monitor:

  • completed products

  • active processing

  • remaining workload

  • synchronization progress

Progress visibility is especially important for large catalog operations.


Workflow actions overview

The workflow detail view displays all connected actions visually.

Example:
Trigger β†’ Attribute Extraction β†’ Content Enrichment β†’ Translation

This makes it easier to understand:

  • execution order

  • workflow structure

  • dependencies between actions

  • pipeline behavior

Actions execute from left to right in sequence.


Workflow task counts

The overview may display task related metrics such as:

  • total tasks

  • completed tasks

  • pending tasks

  • failed tasks

  • moderated tasks

These metrics help monitor workflow performance and operational load.


Pausing workflows

Workflows can be paused temporarily.

When a workflow is paused:

  • new products stop entering the workflow

  • active execution can be halted

  • automation temporarily stops

This is useful when:

  • adjusting prompts

  • reviewing output quality

  • changing business logic

  • troubleshooting issues

Paused workflows can later be resumed.


Editing workflows

Existing workflows can be modified after creation.

You can update:

  • trigger rules

  • actions

  • prompts

  • moderation settings

  • workflow scope

This allows workflows to evolve with changing catalog requirements.


Workflow executions

Every workflow run creates execution tasks for matching products.

Each task moves through:

  1. processing

  2. moderation

  3. synchronization

  4. completion

Execution visibility helps identify:

  • bottlenecks

  • failed products

  • moderation queues

  • synchronization delays


Results and moderation access

From the workflow overview, you can access:

  • action results

  • generated outputs

  • reasoning

  • confidence scores

  • moderation controls

This allows teams to review AI generated content directly from the workflow environment.


Synchronization visibility

The overview also helps track synchronization states.

Examples:

  • waiting for sync

  • synced successfully

  • synchronization failed

  • awaiting approval before sync

This improves operational control over published product data.


Why the workflow overview matters

The workflow overview transforms AI processing from isolated jobs into a manageable automation system.

Instead of manually tracking separate enrichment and translation jobs, teams can monitor:

  • all workflows

  • all executions

  • all moderation states

  • all synchronization progress

from one centralized location.


Best practices for workflow management

Use clear workflow names

Good workflow names improve maintainability.

Good examples:

  • German Product Translation

  • Pet Food Attribute Extraction

  • Google Shopping Optimization

Avoid generic names such as:

  • Workflow 1

  • Test

  • New Workflow


Separate workflows by objective

Focused workflows are easier to monitor and troubleshoot.

Examples:

  • translation workflows

  • SEO workflows

  • supplier enrichment workflows

This creates cleaner operational visibility.


Monitor moderation queues regularly

Large workflows may create moderation backlogs.

Regular moderation review helps:

  • maintain synchronization speed

  • improve AI quality

  • prevent publishing delays


Test before scaling

Before processing large catalogs:

  • test prompts carefully

  • validate outputs

  • review confidence scores

  • inspect reasoning

This reduces large scale workflow errors.


Example workflow overview

Example:
A webshop has three active workflows:

  • Attribute Extraction for pet products

  • Google Shopping enrichment workflow

  • German translation workflow

From the workflow overview, the team can:

  • monitor running tasks

  • review pending moderation

  • inspect synchronization progress

  • pause workflows if needed

  • troubleshoot failed executions

All workflow activity is centralized in one dashboard.

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